Privacy Policy for FindMyOffice

Last Updated: [1st January 2024]

Effective: [1st January 2024]

 

1. Introduction

FindMyOffice ("we", "us", "our") operates www.findmyoffice.co.uk. We are committed to protecting your personal data in accordance with the UK GDPR and Data Protection Act 2018. This policy explains how we collect, use, and safeguard your information when you use our office brokerage services. 

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2. Information We Collect We may collect

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Personal Identifiers: Name, email, phone number, business address

Professional Details: Company name, job title, office space requirements

Financial Information: Budget ranges (for brokerage purposes)

Technical Data: IP address, browser type, cookies

 

Collection occurs through:

 

Online enquiry forms

Telephone/email communications

Property viewings

Website analytics tools

 

3. How We Use Your Data Purposes include:

 Matching office spaces to your requirements

Negotiating lease agreements

Sending property alerts (with consent)

Improving our services

Legal basis: Contractual necessity and legitimate interests under GDPR Article 6(1)(b)&(f).

 

4. Data Sharing We may disclose to:

 Commercial property landlords

 Legal advisors (for contract completion)

 HMRC (where legally required)

We never sell personal data. Third-party processors (e.g., email providers) are GDPR-compliant.

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5. Data Security We implement: -

SSL encryption for online submissions

 Access controls to sensitive information

 Regular security audits

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6. Data Retention We retain information: -

6 years post-transaction (UK tax law requirement) 

2 years for marketing consent (unless withdrawn earlier)

 

7. Your Rights You may:

Access your personal data (Subject Access Request)

Rectify inaccurate information 

Object to processing

 Request erasure (where applicable)

Contact: privacy@finymyoffice.co.uk

 

8. Cookies We use:

Essential cookies (session management)

Analytics cookies (Google Analytics) Manage preferences via browser settings or our cookie banner.

 

9. International Transfers:

Data is stored in UK/EU servers. Any non-EEA transfers use GDPR-approved mechanisms.

 

10. Policy Updates Changes will be posted here.

Significant changes will be notified via email.

 

Contact Us:  FindMyOffice Ltd,  Email: privacy@findmyoffice.co.uk Phone: +447712554395